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Meetings and Special Events

Latest Updates

Current Status for Events: YELLOW

Formal approval from a Vice Chancellor is no longer required to host an event on campus; however, an Events and Activities Intake Form (departments and units) or a Triton Activities Planner (student organizations) is still required.

Masking is strongly encouraged at events, but no longer required. Event hosts are encouraged to have masks available for guests.

There is no longer a requirement:

  • For students, staff and faculty to show their daily symptom screener.
  • To encourage non-affiliate attendees to test within 24 hours of the event.

Those wishing to attend an athletic event in the LionTree Arena (formerly RIMAC Arena) no longer need to provide proof of vaccination or a negative PCR test result from within 48 hours of the event. We will continue to evaluate the public health conditions and update the status and our guidelines when appropriate. Please refer to the following information and resources when planning your event.

Event Status Color Codes

GREEN: All Events Permitted

  • Normal operations
  • Intake Form: Required for on-campus events with more than 100 attendees or serving alcohol (Major Events Policy). Awareness only, no approval.

YELLOW: All Events Permitted, Masks Recommended

  • Intake Form: Required for all on-campus events with more than 25 attendees. Awareness only, no approval.
  • Masking: Not required but encouraged. At the discretion of event sponsor if they want to require masking for all guests.
  • Food and Beverage: Permitted
  • Proof of vaccination and/or testing and symptom-screening: Not Required
  • Mega event (10K+): Follow State Guidelines
  • Signage: Not required, but encouraged

RED: Distribution Events Permitted, All Others by Exception

  • No in-person events; outdoor distribution events permitted.
  • Exceptions by VC Approval and Discretion, via the Events and Activities Intake Form.
    • With an exception, other requirements may include masking or testing. Food permitted with additional precautions. Symptom check signage required. Guest list including contact information required.

Event Definition

Event means any planned gathering at a UC San Diego Location, including but not limited to celebrations, dances, lectures, forums, performances, social gatherings, concerts, speaker presentations, conferences or athletic contests or tournaments where 25 or more people are in attendance or are reasonably anticipated to be in attendance.

Event does not include academic classes or seminars, department meetings, laboratory meetings or other routine business meetings.

Event Approval

Event approval is required in the Red stage when events are only allowed by exception of the Vice Chancellor. Approvals are reviewed through the Events and Activities Intake Form process. An Intake Form is also required during the Yellow stage, though this is for awareness and not approval. In the Green stage, the Intake Form is only required for events with more than 100 attendees or that include alcohol service.

Please note, event guidance for UC San Diego may continue to change. All events will need to follow campus guidelines at the date/time of the event and may need to be adjusted from original plans based on previous guidelines.

Meeting Definition

Meetings include department meetings, laboratory meetings or other routine business meetings. There are currently no special COVID-19 precautions required for meetings.