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COVID-19 Event Planning and Attendance

Effective immediately, events on and off campus are subject to the same guidelines as laid out by the California Department of Public Health in the June 15 reopening guidance. Special arrangements for social distancing and attendance limits are no longer in effect; however, please follow the campus-specific masking guidelines.  

Mega events, defined as more than 5,000 people indoor and more than 10,000 people outdoor, are subject to special guidance, as outlined by the State of California. With the exception of mega events and campus-specific masking requirements, COVID-19 related restrictions are no longer necessary for events and activities. We will continue to monitor the current status of the virus and if conditions change and/or county guidelines are modified, we will adjust accordingly.

All planners need to complete the Events and Activities Intake Form introduced during the pandemic. The form will soon be revised to remove the COVID-specific questions. The form replaces the MEP (Major Event Protocol) form which has been required for events over 100 people or events where alcohol will be served. The intake form is fundamental to the ESR Enterprise Events and Production Management (EEPM) project. For more information on the form and the project please visit the ESR EEPM website.  

Registered student organizations should complete the Triton Activities Planner (TAP), in place of the Events and Activities Intake Form.

Learn more about masking requirements and other safety guidelines for planning and attending campus events:

Informal Social Gatherings

For registered student organizations, a Triton Activity Planner (TAP) is needed for all on-campus events, regardless of size, except for simple meetings (no food, funding and/or speakers), information-only tabling (no food, no goods, money exchanged, activities, and/or displays), and dance practices.

An informal social gathering has no defined guest list with no testing or vaccination requirements. No intake form is required for non-student groups.

  • Outdoor: masks optional
  • Indoor: masks required

Private Events

An Events and Activity Intake Form is required before holding any receptions or conferences on campus. Registered student organizations should complete the Triton Activities Planner (TAP). All off-campus private events must follow local and county guidelines.

  • Outdoor: Mask optional
  • Indoor: Mask required 

Live Events and Performances

An Events and Activity Intake Form is required before holding any live events and performances on campus. Registered student organizations are required to complete the Triton Activities Planner (TAP). All off-campus live events and performances must follow local and county guidelines.

Mega events, defined as more than 5,000 people indoor or more than 10,000 people outdoor are subject to special guidance, as outlined by the State of California.

  • Outdoor events: masks optional
  • Indoor events: masks required

Catered Events

An Events and Activity Intake Form is required before holding any catered events on campus. Registered student organizations should complete the Triton Activities Planner (TAP). All off-campus private events must follow local and county guidelines.

To ensure proper handling of food preparation, service and clean-up, food for outdoor campus activities must be arranged through UC San Diego Catering. 

  • Outdoor events: mask optional
  • Indoor events: mask required when not eating or drinking

Resources

For Event and Activities Intake Form related questions please email ESR-Events@ucsd.edu.