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COVID-19 Vaccination Compliance

When Tritons care for Tritons, we keep our community safe. Vaccination remains one of the most important ways to keep our community healthy, and our goal is to to make compliance with the University of California COVID-19 vaccination requirement easy for you. 

To meet the COVID-19 vaccination mandate, the university must confirm all campus members are fully vaccinated. Your vaccination information is securely housed in your employee or student health record. Only the vaccination status will be shared; clinical details will not be shared with the university.

Vaccination Status Definitions

What does it mean to be fully vaccinated?

  • You have received a booster shot and it has been 7 days or more since your booster shot, or
  • You have received the complete initial vaccination dose(s) and you are not yet eligible for a booster.

What is considered not fully vaccinated?

  • You have received a booster shot and it has been less than 7 days since your booster shot;
  • You have received a complete initial vaccine series and are eligible for a booster shot, but have not yet received one;
  • You did not complete the initial vaccine series;
  • You have not received any vaccines.

If you haven’t already done so, please submit your COVID-19 vaccination documentation as soon as possible. All students, staff and faculty must be vaccinated and receive a booster shot for COVID-19, or have an approved exemption or deferral, per University of California mandate. Requests for exceptions or deferral should be submitted as soon as possible so you do not risk non-compliance with the Policy.

Students and employees who choose not to be vaccinated and have no approved exception or deferral potentially put the health of others at risk and may face disciplinary actions or be unable to participate in on campus activities.

The vaccine mandate overview is available in Spanish here.

International Vaccines

All World Health Organization-approved vaccinations meet the UC vaccine mandate requirement. “Fully vaccinated” is defined as two weeks after the completion of any series of WHO-approved vaccines. Student Health Services will provide international students and visiting scholars with individualized guidance if they have not completed their vaccine series or require additional clinical guidance.

COVID-19 Vaccination Documentation Process

To document proof of COVID-19 vaccination, please follow the steps below. Graduate and undergraduate student employees are required to follow the STUDENT process outlined below this employee section.

Documenting Your COVID-19 Vaccination or Booster Received Outside UC San Diego Health

  1. Log into MyUCSDChart (employees) or MyStudentChart (students).

    Screenshot of MyUCSDChart and MyStudentChart login page

  2. Click on the Menu and select COVID-19 under the My Record header.

    Screenshot of COVID-19 menu item

  3. Click on Update within the blue box titled, “Not seeing your COVID-19 vaccine?” If your vaccine is documented within the state registry, it will automatically appear.

    Screenshot of Not seeing your COVID-19 vaccine

  4. If your vaccine is not documented within the state registry, click on the blue Enter Vaccine Details button.

    Screenshot of We didn't get an update from state registries yet

  5. On the next screen, choose Yes to indicate you’d like to enter vaccination documentation and type in the numerical number of vaccine doses you intend to report (you can enter first and second doses as well as booster information).

    Screenshot of Tell us about your COVID-19 vaccination

  6. Answer the questions below about your vaccination, including manufacturer and date administered.

    Screenshot of COVID-19 vaccination information

  7. Upload a photo of your COVID-19 Vaccination Record card by choosing the Attach a document button. Once uploaded, select Continue.

    Screenshot of COVID-19 vaccination information continued

  8. Review the information you have submitted to ensure accuracy, then select Submit.

    Screenshot of review of COVID-19 vaccination information

  9. You will see a green confirmation box with a message about next steps. Please allow up to one week for your record to be updated.

    Screenshot of COVID-19 vaccination information continued

Employee Documentation—Fully Vaccinated by UC San Diego Health (Petco, RIMAC, Price Center or UC San Diego Health Operated Hospitals or Clinics)

The following steps apply to all UC San Diego employees (faculty and staff of campus and UC San Diego Health). All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed in the "Graduate and Undergraduate Student Documentation" in the drawers below.

  1. Log in to MyUCSDChart.

    Screenshot of MyUCSDChart login page

  2. Select the “Menu” button and choose “COVID-19” under the “My Record” header.

    Screenshot of COVID-19 menu item

  3. Review and confirm that your COVID-19 vaccination record is correct.
    • If correctly recorded, proceed to “Consent to share COVID-19 vaccine info” (Step 4).
    • If incorrectly recorded and you received your vaccination through UC San Diego Health, email Employee Health, including your name, date of birth and an explanation of the issue. Then consent to sharing your COVID-19 vaccination information as described in Step 4.
  4. Consent to share COVID-19 vaccine info.
    • On the MyUCSDChart toolbar, select the “Messages” icon.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Locate and open the message regarding vaccination consent.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Answer the questionnaire and consent to sharing your COVID-19 vaccine information with your employer (UC San Diego).

      Screenshot of Messages icon in MyUCSDChart toolbar

For other questions about COVID-19 vaccine reporting, please email Employee Health. Employees can also visit the UC COVID-19 Vaccination Requirement page, which includes frequently asked questions.

Employee Documentation—One or More Vaccines Received Outside of UC San Diego Health

The following steps apply to all UC San Diego employees (faculty and staff of campus and UC San Diego Health). All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed in the "Graduate and Undergraduate Student Documentation" below.

  1. Log in to MyUCSDChart.

    Screenshot of MyUCSDChart login page

  2. Select the “Menu” button and choose “Preventative Care” under the “My Record” header.

    Screenshot of Preventative Care menu item

    • Scroll down to the section named “Not Due” and find “COVID-19 Vaccine,” listed as “Completed.”

      Screenshot of COVID-19 item listed as completed under section named Not Due

  3. Review and confirm that your COVID-19 vaccination record is correct.
    • If correctly recorded as "Completed", proceed to “Consent to share COVID-19 vaccine info” (Step 4).
    • If incorrect, incomplete or overdue and you received your vaccine outside of UC San Diego Health (e.g., Kaiser), please self-report with photo proof of your vaccination:
      • Select the “Menu” button and choose “Immunizations and Screening” under the “My Record” header.

        Screenshot of Immunizations and Screening menu item

      • Select which vaccine shot you received.

        Screenshot of vaccine selection screen

      • Enter date(s) of each vaccination and upload a photo of your vaccine card or other proof of vaccination.

        Screenshot of page to enter proof vaccination

      • Next, Consent to share COVID-19 vaccine info (Step 4).
      • After you have self-reported your vaccine it may take 1-2 business days for your Preventative Care record to update. Once your COVID-19 Preventative Care is marked “Completed” your vaccination has been recorded to meet UC mandate.
      • Note: if you were vaccinated outside of UC San Diego Health, your COVID-19 activity may not show your COVID-19 vaccination.
  4. Consent to share COVID-19 vaccine info.
    • On the MyUCSDChart toolbar, select the “Messages” icon.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Locate and open the message regarding vaccination consent.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Answer the questionnaire and consent to sharing your COVID-19 vaccine information with your employer (UC San Diego).

      Screenshot of Messages icon in MyUCSDChart toolbar

For other questions about COVID-19 vaccine reporting, please email Employee Health. Employees can also visit the UC COVID-19 Vaccination Requirement page, which includes frequently asked questions.

Graduate and Undergraduate Student Documentation—Fully Vaccinated by UC San Diego Health (Petco, RIMAC, Price Center or UC San Diego Health Operated Hospitals or Clinics)

All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed below.

  1. Log in to MyStudentChart.

    Screenshot of MyStudentChart login page

  2. Select the “Menu” button and choose “COVID-19” under the “My Record” header.

    Screenshot of COVID-19 menu item

  3. Review your COVID-19 vaccination record.
    • If correctly recorded and your vaccination meets the UC COVID-19 mandate requirement, your vaccination status will be shared with UC San Diego on Aug. 20, 2021. There is nothing else you need to do to meet the mandate.
    • If incorrectly recorded and you received your vaccines through UC San Diego Health, send a message to “Ask a Nurse” by clicking on the “Messages” icon in the toolbar.

Vaccination information submitted after Aug. 20, 2021, will be treated in the same way. Please submit your vaccination information as soon as possible and no later than Sept. 2, 2021, to ensure you meet the mandate deadline.

If you do not wish to share your vaccination information with UC San Diego, please email the Office of the Vice Chancellor for Student Affairs no later than Aug. 20, 2021.

Graduate and Undergraduate Student Documentation—One or More Vaccines Received Outside of UC San Diego Health

All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed below.

  1. Log in to MyStudentChart.

    Screenshot of MyStudentChart login page

  2. Select the “Menu” button and choose “Immunizations and Screening” under the “My Record” header.

    Screenshot of Immunizations and Screening menu item

  3. Review your COVID-19 vaccination record.
    • If correctly recorded and your vaccination meets the UC COVID-19 mandate requirement, your vaccination status will be shared with UC San Diego on Aug. 20, 2021. There is nothing else you need to do to meet the mandate.
    • If incorrect or incomplete and you received your vaccine outside of UC San Diego Health (e.g., Kaiser), please self-report with photo proof of your vaccination:
      • Select which vaccine shot you received.

        Screenshot of vaccine selection screen

      • Enter date(s) of each vaccination and upload a photo of your vaccine card or another proof of vaccination.

        Screenshot of page to enter proof vaccination

      • Note: Incoming students are able to self-report COVID-19 vaccination alongside their other required vaccines (TB, tetanus, etc). However, if you have already submitted your other required vaccinations already, please follow the process above to separately self-report your COVID-19 vaccine information.

Vaccination information submitted after Aug. 20, 2021, will be treated in the same way. Please submit your vaccination information as soon as possible and no later than Sept. 2, 2021, to ensure you meet the mandate deadline.

If you do not wish to share your vaccination information with UC San Diego, please email the Office of the Vice Chancellor for Student Affairs no later than Aug. 20, 2021.

Vaccine Mandate and Campus Safety Guidelines by Affiliation

Employees (Including Temporary Employees and On-site Independent Contractors)

This information applies to temporary employees (TES) and third-party temporary employment agencies providing campus staffing as well as independent contractors on-site.

Subject to UC COVID-19 vaccination mandate: Yes

UC San Diego requirements: Comply with testing and face covering policies

Compliance management: See the COVID-19 Vaccine Mandate Compliance Dashboard

Students

Subject to UC COVID-19 vaccination mandate: Yes

UC San Diego requirements: Comply with testing and face covering policies

Compliance management: See the Office of Student Conduct

Visiting Scholars, Visiting Graduate Students, Academic Appointees on Contract, Recall, Emeritus/a

Subject to UC COVID-19 vaccination mandate: Yes

UC San Diego requirements: Comply with testing and face covering policies

Compliance management: See the COVID-19 Vaccine Mandate Compliance Dashboard

For Visiting Scholars, please see the Vaccine Mandate Process for Visiting Scholars

Staff Volunteers

Subject to UC COVID-19 vaccination mandate: Yes, no exemptions/deferrals allowed

UC San Diego requirements: Comply with face covering policies

Compliance management: See the COVID-19 Vaccine Mandate Compliance Dashboard

Invited Guests (Not Events/Athletics Guests)

Invited guests are non-UC San Diego employees who are invited by various UC San Diego officials (e.g., faculty, staff) to come to the UC San Diego campus (e.g., invited academic guests, guest lecturers, speakers, lecturers). Invited guests do not include event/athletics guests; please see the Event/Athletics Guests category for this guidance.

Subject to UC COVID-19 vaccine mandate: No, but subject to UC San Diego safety requirements

UC San Diego requirements: Must be fully vaccinated (or approved exception/deferral for UC employees) and comply with face covering policy

For Invited Academic Guests, please see the Invited Academic Guest Requirements.

Please note that UC San Diego officials (e.g. faculty, staff) are not to ask for, collect, or store vaccination status or documentation from invited guests. The hosting UC San Diego official (the person who invited the invited guest) should share the above UC San Diego requirements with the invited guest.

The Preuss School 3rd Party Contracted Personnel

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements

UC San Diego requirements: Must be fully vaccinated (no exceptions or deferrals allowed for non-UC employees) and comply with face covering policy.

Retail Vendors and Tenants

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements

UC San Diego requirements: Comply with face covering policy.

Vendors and Contractors

This does not include temporary employment services.

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements.

UC San Diego requirements: Comply with face covering policy.

Human Subject Research Participants

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements

UC San Diego requirements: Comply with face covering policy.

Compliance management: See Research Policies and Procedures

Campus Tours

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements.

UC San Diego requirements: Must remain masked throughout tour, both indoor and outdoor.

Event and Athletics Guests

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements.

UC San Diego requirements: Comply with face covering policy and must provide proof of vaccination or a negative COVID-19 test result within the past 48 hours.

Unaffiliated Visitors (Not Events/Athletics Guests)

Unaffiliated visitors are individuals who visit the UC San Diego campus. Unaffiliated visitors do not include event/athletics guests; please see the Event/Athletics Guests category for this guidance.

Subject to UC COVID-19 vaccination mandate: No, but subject to UC San Diego requirements.

UC San Diego requirements: Comply with face covering policy.