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Compliance

When Tritons care for Tritons, we keep our community safe. Vaccination remains one of the most important ways to keep our community healthy, and our goal is to to make compliance with the University of California COVID-19 vaccination requirement easy for you. 

To meet the mandate, the university must confirm all campus members are fully vaccinated. Your vaccination information is securely housed in your employee or student health record. Only the vaccination status will be shared; clinical details will not be shared with the university.

Compliance with the policy will be required two weeks before faculty, staff and students are expected to be on campus for the fall term. You will need to be fully vaccinated (defined as two weeks after your final dose of vaccine) by Sept. 6, 2021. Requests for exceptions or deferral should be submitted as soon as possible so you do not risk non-compliance with the Policy.

Students and employees who choose not to be vaccinated and have no approved exception or deferral potentially put the health of others at risk and may face disciplinary actions or be unable to participate in on campus activities.

Please note: while Monday, September 6 is the deadline for compliance with the UC vaccine requirement, we recognize that employees may need additional time to comply with the requirement by either getting vaccinated or receiving approval on an exception or deferral request. Staff, faculty and students will not be barred from campus beginning September 6. Supervisors and other leaders will work individually with campus community members who may need additional time to comply with the policy.

International Vaccines

All World Health Organization-approved vaccinations meet the UC vaccine mandate requirement. “Fully vaccinated” is defined as two weeks after the completion of any series of WHO-approved vaccines. Student Health Services will provide international students and visiting scholars with individualized guidance if they have not completed their vaccine series or require additional clinical guidance.

Documentation Process

To document proof of vaccination, please follow the steps below. Graduate and undergraduate student employees are required to follow the STUDENT process outlined below this employee section.

Employee Documentation—Fully Vaccinated by UC San Diego Health (Petco, RIMAC, Price Center or UC San Diego Health Operated Hospitals or Clinics)

The following steps apply to all UC San Diego employees (faculty and staff of campus and UC San Diego Health). All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed in the "Graduate and Undergraduate Student Documentation" in the drawers below.

  1. Log in to MyUCSDChart.

    Screenshot of MyUCSDChart login page

  2. Select the “Menu” button and choose “COVID-19” under the “My Record” header.

    Screenshot of COVID-19 menu item

  3. Review and confirm that your COVID-19 vaccination record is correct.
    • If correctly recorded, proceed to “Consent to share COVID-19 vaccine info” (Step 4).
    • If incorrectly recorded and you received your vaccination through UC San Diego Health, email Employee Health, including your name, date of birth and an explanation of the issue. Then consent to sharing your COVID-19 vaccination information as described in Step 4.
  4. Consent to share COVID-19 vaccine info.
    • On the MyUCSDChart toolbar, select the “Messages” icon.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Locate and open the message regarding vaccination consent.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Answer the questionnaire and consent to sharing your COVID-19 vaccine information with your employer (UC San Diego).

      Screenshot of Messages icon in MyUCSDChart toolbar

For other questions about COVID-19 vaccine reporting, please email Employee Health. Employees can also visit the UC COVID-19 Vaccination Requirement page, which includes frequently asked questions.

Employee Documentation—One or More Vaccines Received Outside of UC San Diego Health

The following steps apply to all UC San Diego employees (faculty and staff of campus and UC San Diego Health). All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed in the "Graduate and Undergraduate Student Documentation" below.

  1. Log in to MyUCSDChart.

    Screenshot of MyUCSDChart login page

  2. Select the “Menu” button and choose “Preventative Care” under the “My Record” header.

    Screenshot of Preventative Care menu item

    • Scroll down to the section named “Not Due” and find “COVID-19 Vaccine,” listed as “Completed.”

      Screenshot of COVID-19 item listed as completed under section named Not Due

  3. Review and confirm that your COVID-19 vaccination record is correct.
    • If correctly recorded as "Completed", proceed to “Consent to share COVID-19 vaccine info” (Step 4).
    • If incorrect, incomplete or overdue and you received your vaccine outside of UC San Diego Health (e.g., Kaiser), please self-report with photo proof of your vaccination:
      • Select the “Menu” button and choose “Immunizations and Screening” under the “My Record” header.

        Screenshot of Immunizations and Screening menu item

      • Select which vaccine shot you received.

        Screenshot of vaccine selection screen

      • Enter date(s) of each vaccination and upload a photo of your vaccine card or other proof of vaccination.

        Screenshot of page to enter proof vaccination

      • Next, Consent to share COVID-19 vaccine info (Step 4).
      • After you have self-reported your vaccine it may take 1-2 business days for your Preventative Care record to update. Once your COVID-19 Preventative Care is marked “Completed” your vaccination has been recorded to meet UC mandate.
      • Note: if you were vaccinated outside of UC San Diego Health, your COVID-19 activity may not show your COVID-19 vaccination.
  4. Consent to share COVID-19 vaccine info.
    • On the MyUCSDChart toolbar, select the “Messages” icon.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Locate and open the message regarding vaccination consent.

      Screenshot of Messages icon in MyUCSDChart toolbar

    • Answer the questionnaire and consent to sharing your COVID-19 vaccine information with your employer (UC San Diego).

      Screenshot of Messages icon in MyUCSDChart toolbar

For other questions about COVID-19 vaccine reporting, please email Employee Health. Employees can also visit the UC COVID-19 Vaccination Requirement page, which includes frequently asked questions.

Graduate and Undergraduate Student Documentation—Fully Vaccinated by UC San Diego Health (Petco, RIMAC, Price Center or UC San Diego Health Operated Hospitals or Clinics)

All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed below.

  1. Log in to MyStudentChart.

    Screenshot of MyStudentChart login page

  2. Select the “Menu” button and choose “COVID-19” under the “My Record” header.

    Screenshot of COVID-19 menu item

  3. Review your COVID-19 vaccination record.
    • If correctly recorded and your vaccination meets the UC COVID-19 mandate requirement, your vaccination status will be shared with UC San Diego on Aug. 20, 2021. There is nothing else you need to do to meet the mandate.
    • If incorrectly recorded and you received your vaccines through UC San Diego Health, send a message to “Ask a Nurse” by clicking on the “Messages” icon in the toolbar.

Vaccination information submitted after Aug. 20, 2021, will be treated in the same way. Please submit your vaccination information as soon as possible and no later than Sept. 2, 2021, to ensure you meet the mandate deadline.

If you do not wish to share your vaccination information with UC San Diego, please email the Office of the Vice Chancellor for Student Affairs no later than Aug. 20, 2021.

Graduate and Undergraduate Student Documentation—One or More Vaccines Received Outside of UC San Diego Health

All returning UC San Diego graduate and undergraduate students (including student employees) are required to follow the steps listed below.

  1. Log in to MyStudentChart.

    Screenshot of MyStudentChart login page

  2. Select the “Menu” button and choose “Immunizations and Screening” under the “My Record” header.

    Screenshot of Immunizations and Screening menu item

  3. Review your COVID-19 vaccination record.
    • If correctly recorded and your vaccination meets the UC COVID-19 mandate requirement, your vaccination status will be shared with UC San Diego on Aug. 20, 2021. There is nothing else you need to do to meet the mandate.
    • If incorrect or incomplete and you received your vaccine outside of UC San Diego Health (e.g., Kaiser), please self-report with photo proof of your vaccination:
      • Select which vaccine shot you received.

        Screenshot of vaccine selection screen

      • Enter date(s) of each vaccination and upload a photo of your vaccine card or another proof of vaccination.

        Screenshot of page to enter proof vaccination

      • Note: Incoming students are able to self-report COVID-19 vaccination alongside their other required vaccines (TB, tetanus, etc). However, if you have already submitted your other required vaccinations already, please follow the process above to separately self-report your COVID-19 vaccine information.

Vaccination information submitted after Aug. 20, 2021, will be treated in the same way. Please submit your vaccination information as soon as possible and no later than Sept. 2, 2021, to ensure you meet the mandate deadline.

If you do not wish to share your vaccination information with UC San Diego, please email the Office of the Vice Chancellor for Student Affairs no later than Aug. 20, 2021.